Privacy Policy
Last updated: April 8, 2026
AIMedScore (“we,” “us,” “our”) operates the website aimedscore.com (the “Service”). This Privacy Policy explains how we collect, use, disclose, and protect your information when you use our Service.
By using AIMedScore, you agree to the collection and use of information in accordance with this policy.
1. Information We Collect
1.1 Information You Provide
- Audit input data: Full professional name, specialization, and city of practice. This information is entered by you to generate your AI presence audit.
- Account information: Email address and password when you create a subscriber account.
- Payment information: Billing details processed through Polar, our Merchant of Record. We do not store credit card numbers on our servers — all payment data is handled directly by Polar and its underlying payment processor (Stripe) in accordance with PCI-DSS standards.
- Communications: Any messages or correspondence you send to us directly.
1.2 Information Generated by the Service
- Audit reports: The AI-generated audit data, scores, recommendations, and analysis produced when you run an audit. This includes data returned by third-party AI language models (OpenAI, Anthropic, Google) based on publicly available web information about the professional being audited.
- Usage data: Pages visited, features used, timestamps, browser type, device type, and IP address.
1.3 Cookies and Tracking
We use essential cookies required for authentication and session management. We do not use advertising cookies or third-party tracking pixels. Analytics, if implemented, will be disclosed in an update to this policy.
2. How We Use Your Information
We use collected information to:
- Generate and deliver your AI presence audit reports
- Process payments and manage subscriptions
- Send transactional emails (report delivery, welcome emails, re-audit reminders)
- Maintain and improve the Service
- Provide customer support
- Detect and prevent fraud or abuse
- Comply with legal obligations
We do not use your information for advertising purposes. We do not sell, rent, or share your personal data with third parties for their marketing purposes.
3. Third-Party Services
We share information with the following third-party services solely to operate the Service:
| Service | Purpose | Data Shared |
|---|---|---|
| Polar (Merchant of Record) | Payment processing, billing, tax/VAT handling. Uses Stripe as a sub-processor. | Email, billing details |
| Supabase | Database and authentication | Account data, audit data |
| Resend | Transactional email delivery | Email address, report content |
| OpenAI | AI audit research (GPT-4o) | Professional name, specialization, city |
| Anthropic | AI audit research (Claude) | Professional name, specialization, city |
| AI audit research (Gemini) | Professional name, specialization, city | |
| Vercel | Hosting | Standard server logs |
Each third-party service operates under its own privacy policy. We encourage you to review them.
4. AI-Generated Content Disclaimer
AIMedScore audits are generated by querying third-party AI language models about publicly available information. The audit results reflect what these AI systems find and report — they do not constitute our opinion, endorsement, or factual verification of any professional's qualifications, reputation, or standing.
We do not control, validate, or guarantee the accuracy of information returned by AI language models. If you believe your audit contains inaccurate information, please contact us.
5. Data Retention
- Free audit data: Retained for 90 days, then automatically deleted.
- Single report audit data: Retained for 1 year after purchase.
- Subscriber audit data: Retained for the duration of your subscription plus 90 days after cancellation.
- Account data: Retained until you request deletion or 90 days after subscription cancellation, whichever comes first.
You may request deletion of your data at any time by contacting us or through your account settings.
6. Data Security
We implement industry-standard security measures including encrypted data transmission (TLS/SSL), encrypted data at rest, row-level security policies on our database, and secure authentication. However, no method of electronic storage or transmission is 100% secure, and we cannot guarantee absolute security.
7. Your Rights
Depending on your jurisdiction, you may have the right to:
- Access the personal data we hold about you
- Correct inaccurate personal data
- Delete your personal data
- Export your data in a portable format
- Withdraw consent where processing is based on consent
- Object to certain processing activities
To exercise any of these rights, contact us at the address below. We will respond within 30 days.
8. International Data Transfers
Your information may be transferred to and processed in countries other than your own, including the United States, where our third-party service providers operate. By using the Service, you consent to such transfers. We ensure appropriate safeguards are in place in compliance with applicable data protection laws.
9. Children's Privacy
AIMedScore is not intended for use by individuals under the age of 18. We do not knowingly collect personal data from minors. If you believe a minor has provided us with personal data, please contact us and we will promptly delete it.
10. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify registered users of material changes via email. The “Last updated” date at the top of this page indicates when the policy was last revised. Continued use of the Service after changes constitutes acceptance.
11. Contact Us
If you have questions about this Privacy Policy or wish to exercise your data rights:
Email: contact@aimedscore.com
Website: aimedscore.com